A possible cure for your dilemma, as well as mine and countless others, is to implement a taxonomy and/or ontology into the information architecture of your intranet, SharePoint, or other orgainizational content management/knowledge repository. You now may be asking yourself, what in the world is a taxonomy? Or ontology?
Taxonomy and ontology explained
Simply put, a taxonomy is a hierarchical classification or framework for information retrieval. Ontology is a classification/specification of concepts (see more on ontology). For you SharePoint users out there, leveraging Content Types and Metadata along with a solid taxonomy will greatly enhance your search to return what you are looking for, while leveraging an ontology will provide another level of search accuracy – leveraging concepts, or conceptual searching. Taxonomies are the basis of classfication schemes and indexing systems in information management (see more on taxonomy).
There are many tools and possible solutions available to solve our search dilemma. Therefore, over the next few weeks I will be looking into the various solutions and finding out what folks are doing to address our search dilemma. So, once and for all we can answer the question: Dude Wher’s My Car?
I look forward to it! Btw it’s easier forbme to find my car the Google way (archive/search) than what I did with outlook (folder system, which is still tagging in a way)